System Director-Accounts Payable

J  o  b    D  e  s  c  r  i  p  t  i  o  n

          Joy                         Care                      Competence                    Respect

Position Summary

Working with the Controller, the System Director – Accounts Payable position provides overall leadership of the Consolidated Accounts Payable function.  The System Director ensures the consolidated Accounts Payable department provides accurate and timely processing and disbursement to vendors for outstanding obligations and is responsible for month end reporting to local ministry accounting departments to ensure the AP system balances to the general ledger, provides reporting to assist management and local accounting departments, and provides guidance to staff and local accounting departments in all AP related matters.

Bachelor’s degree in Accounting, Finance, or related field is required.Master’s degree in Accounting, Finance, or related field is preferred.High School Diploma plus 5 years of experience in Accounting, Accounts Payable, Auditing, Finance, or related field may be considered in lieu of a degree.

8 years of experience in Accounting, Accounts Payable, Auditing, Finance, or related field is required. 5 years of management/leadership experience is required.

N/A

Strong verbal and written communication and listening skills.Quickly troubleshoots and resolves problems.Builds and manages effective teams.

Demonstrates excellent judgment and decision-making skills.Strong knowledge of the Procure to Pay process.Strong customer service skills/building strong customer relationships.Demonstrates strong project management skills.

Oversees the daily management of the Customer Services, Analysts, and Payment teams; assisting as complex issues arise from vendors and colleagues relating to invoices and payments and reviews all vendor statements.

Leads all projects within Consolidated Accounts Payable including but not limited to go-live events, new forms and reports, and process improvements.

Provides month-end reporting, including account reconciliations and various accrual reports, to Hospitals, Physician Enterprise and System Office.

Oversees security relating to approvers and modifiers across the System.Prepares and reviews periodic metrics for department efficiency and volumes which provide information to management allowing for informed decisions.

Works collaboratively with Information Technology for system enhancements and production issues.Attends webinars and participates in AP related organizations to ensure HSHS has eliminated as much risk of fraudulent activities and ensures we are working consistent with industry standards.

Creating and updating policy and procedures where necessaryDevelops and enhances training materials for modifiers and approvers.

Provides monthly training to new and existing modifiers and approvers.

Provides training materials for all colleagues whose expenses are paid through the accounts payable system.Works with Auditors and vendors providing payment information in order to facilitate studies being conducted at HSHS.

Conducts special studies within AP to ensure controls are functioning as designed.

Leads a team of colleagues in human resource initiatives including but not limited to; performance management; education and development; selection and retention; workforce planning; coaching and counseling; and supporting activities that promote colleague engagement and satisfaction. 

Leads or supports the financial resource functions including but not limited to; managing expenses; preparing, monitoring and executing within limits of the budget; monitors productivity standards; manages the purchasing process and all decisions related to the finances for the area of responsibility. 

Leads or supports change and process improvement initiatives including but not limited to; strives for standard, efficient and value-added processes; communicates a clear vision; influences and motivates others; and develops strong relationships with key stakeholders. 

The purpose of this job description is to provide a summary of the major responsibilities performed by colleagues in this position. Colleagues may be requested to perform tasks other than those specifically presented in this job description.  Variances in job duties performed may exist between facilities, and colleagues may perform other related duties as assigned to meet the needs of the organization.

PHYSICAL, MENTAL AND ENVIRONMENTAL REQUIREMENTS

Physical, Mental and Environmental Requirements Category:

Leadership

Standing

X

Walking

X

Sitting

X

Lifting

X

20 lbs.

Carrying

X

20 lbs.

Pushing

X

20 lbs.

Pulling

X

20 lbs.

Climbing

X

Balancing

X

Stooping

X

Kneeling

X

Crouching

X

Crawling

X

Reaching

X

Use of Hands/Dexterity

X

Talking

X

Hearing

X

Eye/Hand/Foot Coordination

X

Extreme cold

X

Extreme heat

X

Humid

X

Wet

X

Noise

X

Hazards

X

Temperature Change

X

Atmospheric Conditions

X

Vibration

X

Other

X